Make next term's priorities fit the working week.
Admissions, term preparation, events, curriculum projects and staff onboarding all compete with a full timetable. Zaphiri gives each responsibility an owner and helps staff fit it around the commitments that cannot move.
Familiar? You are not alone.
Term preparation starts too late
Everyone knows the dates, but the work behind them has no owner until the last fortnight.
Fixed timetables, floating tasks
Project work has to fit around teaching and duties, so it slips into evenings.
Knowledge leaves with people
How last year's open evening or inspection prep ran lives in one person's head.
One flow, from the team board to each person's day.
Step 1:One Team Project per department
Admissions, open evenings, inspection preparation and curriculum reviews sit inside it as epics, so staff work from one board, not dozens.
Step 2:Owners across the school
Responsibilities are shared across teaching, support and operations staff, each with a name and a date.
Step 3:Plan around what cannot move
Timetabled periods stay blocked. Tasks go into free periods and each person's Best Hours.
Step 4:Reuse what actually happened
Next year's template starts from this year's planned versus actual, not from memory.
Hard thinking goes where the energy is.
Calendar events land in Today as the non-negotiables. The work that needs real thinking is marked as deep work and comes first, then the rest of the tasks fit around it.
Get the free Best Hours worksheet- 08:00 Staff briefing Event
- 08:45-10:15 Teaching: Year 10 Event
- 13:30-15:15 Teaching: Year 8 Event
- 15:30 New staff check-in Event
- Curriculum review: Year 9 units Deep work Peak
- 1 Department budget notes Steady
- 2 Open evening rota Recharge
Clear boundaries, before you commit.
Zaphiri coordinates staff work. It is not a management information system or a learning platform, and it does not hold pupil records.
Configure
Term and project templates. School terminology and roles. Your school's identity in a private pilot, scoped with you.
Connect
Calendars and sign-in. Management information and other school systems are scoped in discovery.
Extend
Anything involving pupil records, timetables or assignment distribution is assessed separately and is not assumed.
This page is about staff and operations. We are separately looking for one school to explore study planning with students as a design partner. It is not a launched offering. Talk to us if your school would like to take part.
Zaphiri Cloud, or your own Zaphiri.
Teams can start today on a Team plan. When your organisation needs its own environment, we scope a private pilot with you, hosted in a region set out in your proposal, and your IT or operations lead can review sign-in, access, data handling and exit before anyone moves real work in.
- A private pilot if you need one. Your own environment and address, scoped with you before anything is agreed.
- Roles you define. Who can see and change each Team Project is set per team.
- Demonstrated, not promised. We show the controls in a working session before any pilot starts.
- A clear exit. Export your work and leave on agreed terms.
Start with one team or one term.
Pick one operations or department team and one piece of term preparation. We set it up with you and agree what success looks like first.