Before you change work systems, ask five better questions.
Can you follow a commitment into someone's day? Explain where the data goes? Prove recovery? Connect the systems you rely on? Understand the full cost? Run a practical check with the tools you already have.
Five tests any work system should pass.
Different suppliers, and the systems you already run, may meet these. The point is to ask for evidence, not reassurance.
Captured is not completed
Follow one commitment through its owner, the planned action and the outcome. Where does it go quiet?
Privacy needs a map
Include records, files, recordings, AI processing, backups and administrative access, not just the main database.
Recovery needs a test
Ask for the result of a restore and who is responsible for it, not just whether backups are switched on.
Fit needs a real handoff
Test the trigger from your CRM or website, what happens when it fails, and who notices.
Price needs the complete picture
Licence, resources, maintenance, implementation, growth and exit. A low seat price can hide the rest.
Use one real workflow.
A discussion worksheet, not a security certification, compliance audit or scoring instrument. Use anonymised examples, and leave out passwords, client records and personnel details.
Print it. Bring it to your next operations or IT meeting.
- Page 1: one commitment and the five checks
- Page 2: quantify carefully and agree one next action
- About 35 minutes with the people who run the workflow
A managed private work environment, with the evidence on the table.
In a private pilot, scoped with you, Zaphiri would run Planning and Team in your organisation's own environment, with operating responsibilities agreed in writing and implementation scoped around your existing systems. Teams without that requirement can use a shared Team plan. Here is what you can see today and what we are proving.
Ready to demonstrate
- A shared task followed into a person's day and back
- Planned versus actual time on real work
- Calendar, Slack and GitHub connections
- Comments, docs and transcribed voice notes on the task
Being proved before sale
- Separate app, database, files and transcription per organisation
- A recorded restore and staged updates that halt on failure
- Regional placement and a named subprocessor list
- Supported size per deployment, measured on a real workload
If a meaningful gap remains after the check, ask any supplier to demonstrate the relevant test before you commit to a migration. That includes us.
Bring one workflow. Leave with a test plan.
Share a non-confidential summary of your check and we will walk through the evidence you would need, whoever you choose.